Q: Dear Ethics Lawyer, For most engagements, our Firm charges a fee (hourly, fixed or contingent), plus certain expenses for travel, electronic legal research, large photocopy or scanning projects, overnight deliveries/couriers, outside vendors, etc., as specified in our engagement letter and an accompanying set of explanatory terms and conditions.
Our charges for these expense items seem to be within the range of what other firms charge, but I have no idea whether we are taking a loss, making a profit or breaking even on them. The expense tracking only gets more complicated because of costs depending on the volume of services and the allocation of expenses between clients that we incur in larger increments in contracts with vendors. If what we are charging is disclosed and agreed to in engagement letters, and is reasonable in comparison to what others charge, is this OK?
The twice-monthly “Dear Ethics Lawyer” column is part of a training regimen of the Legal Ethics Project, authored by Mark Hinderks, former managing partner and counsel to an AmLaw 200 firm. Read More
Responsibilities to Clients
June 16 Issue – What is “Knowingly”
Q: Dear Ethics Lawyer, I am a civil trial lawyer. I have a question about Rule 3.3 Candor to the Tribunal, which says that a lawyer shall not “knowingly” offer evidence that the lawyer knows to be false. On several occasions I have put a client witness on the stand whose testimony seems implausible in some regard, but I couldn’t prove it to be false, or have certainty that it was false. It makes me uncomfortable, but then again, sometimes the truth is stranger than fiction. Where is the line here? When do I “know” something to be false rather than just have a doubt or question about it?
Continue Reading June 16 Issue – What is “Knowingly”April 15 Issue – Obligation to Disclose Client Intention to Commit Fraud
Q: Dear Ethics Lawyer, I am a tax lawyer with an accounting background. I practice in a smaller community and advise businesses on tax matters, as well as preparing tax returns for some of them. Today is the day that returns are due, and I have a dilemma concerning one of these clients. The owner of the business client has loaned several hundred thousand dollars from the business to his daughter, which she is using to start her own business. The loan is documented and she has been making payments on it, including interest, during the past year.
My client insists that these payments are an “informal family matter” that the IRS would never find out about, and does not want to include them as taxable income for purposes of the business’s return. I have advised him that it is income that he is obligated to report, but he refuses to do so. What are my obligations? I do not wish to participate in tax fraud, but also do not want to breach an obligation to the client.
April 1 Issue – Relationship with Client Constituent
Q: Dear Ethics Lawyer, I am a lawyer who represents businesses in corporate transactions. For the last few weeks, I have been going out with a law school classmate. Initially it was just as friends, but the last couple of times, there was a spark that made this feel more like dating. We have gone slowly and have not engaged in a fully intimate relationship yet, although I’m hoping that is where things are going. I think my former classmate feels the same way.
Last night my dating partner called to announce that they have been offered a dream job working within the law department of my biggest client. What do we do now? Does this mean that under the ethics rules we have to put a freeze on our relationship unless I stop representing the client? And if there is an issue here, does it extend to disqualify the rest of my firm from representing this client?
October 15 Issue – Scripting Communications for Client with Adverse Party
Q: Dear Ethics Lawyer, I represent a company in an effort to settle an employee’s discrimination claim. The employee’s lawyer seems to be on a crusade against the company, and appears to have no interest in settlement. Her strategy is to seek to try the matter in order to boost her profile for other cases, whether or not that is in her client’s best interests. The company suspects she is not adequately communicating with her client about its position and generous offer. My client contact has always had a good relationship with the employee and wants me to prepare specific talking points to use to approach the employee directly. May I do so?
Continue Reading October 15 Issue – Scripting Communications for Client with Adverse PartyOctober 1 Issue – Permissive Withdrawal
Q: Dear Ethics Lawyer, I am representing a client in a transaction. The client is extraordinarily difficult and wants to argue about everything, but he is not doing anything illegal or fraudulent and has not asked me to do anything unethical. He has also fallen three months behind on paying his bills and routinely asserts, without basis, that we are not doing a very good job of representing him. Life’s too short—can we just withdraw?
Continue Reading October 1 Issue – Permissive WithdrawalJuly 15 Issue – Ownership of Client File Materials
Q: Dear Ethics Lawyer, Occasionally, we have clients who request that we send them their files, either because the matter is completed, or because for one reason or another they are moving their representation to another law firm. I’ve also discovered that we are storing a massive amount of closed client files, at considerable cost, and I’d like to return as many of these files to clients as possible (whether we can destroy old files for which we cannot locate the client is a question for another day).
In thinking about these things, however, I am stuck on questions relating to what parts of the client matter files belong to and must be returned to clients, and what parts belong to us? Model Rules 1.15 and 1.16 do not appear to provide specific guidance.
April 15 Issue – Matchmaking Between Clients
Q: Dear Ethics Lawyer, I represent a client in connection with the planned sale of a local financial institution. The client believes that acquirer/investor interest in the sale will be primarily local/regional. It knows that our firm represents a number of the sorts of wealthy individuals and institutional players who may be interested and has asked me to share this opportunity. I am not aware of any reason doing so would be imprudent. What are the risks of doing this?
Continue Reading April 15 Issue – Matchmaking Between ClientsMarch 1 Issue – Withdrawal Without Cause
Q: Dear Ethics Lawyer, I’ve undertaken the representation of a client in a series of business dealings. It turns out that the client is simply a jerk. He treats me and others with a lack of respect, and sometimes in a demeaning manner. That said, he always eventually follows my advice, although complaining about it, and promptly pays his bills. I can’t say that he has breached any obligations of our engagement letter agreement, and he has not asked me to do anything illegal or unethical, at least yet. I just don’t like him and am tired of working with him, as is the rest of my team.
We just started a new matter, but after another one of his rants today, I’ve had enough. Can we just quit representing him and withdraw from the matter, even though he hasn’t breached any obligations or done anything legally wrong?
November 15 Issue – Unprofessional Relationships with Clients
Q: Dear Ethics Lawyer, I have a delicate question. I have always had a good relationship with my in-house contact for a long standing corporate client, but recently it’s taken a turn – a mutual attraction has arisen. I find myself drawn to this person, engaging in extended conversations and complimenting them on their appearance as well as how they are handling matters. Some of our meetings have been over dinner, and some of our conversations have become a bit flirty. Then last night, as we were texting each other, the client representative asked if I would be interested in getting together personally sometime, and sent me a sexually revealing picture. I responded in kind, saying that would be nice and attaching a picture of my own. I am guessing that I may not be able to have an actual sexual relationship with the client representative while the representation continues, but has what I’ve done so far crossed any lines?
Continue Reading November 15 Issue – Unprofessional Relationships with Clients